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7 Planning Tips for Effective Team Building Events

Team building activities and events have a powerful impact on the cohesion and effectiveness of any work group. Although we are often all too familiar with the cheesy icebreakers and team activities found in most corporate meetings. When team building activities are designed and carried out correctly, team members come to a better understanding of their colleagues, are more closely aligned with company goals and are more motivated. Here are some ideas for successful corporate events!

1. Set the tone with a theme

Your first step is to outline the tone and purpose of the team building event with a catchy theme. For example, asking people to register for the 4th Annual Team Building Event is likely to get low registrations. But instead of creating a theme of “Forging a New Alliance” like a medical services team did when reorganizing the company, shows why employees would benefit from the event.

2. Build anticipation

Keep people informed and interested in the event by using a variety of internal communication methods and reaching out to your audience repeatedly. Use bulletin boards, email memos, posters, and meeting reminders to stimulate interest. Posting a list of goals or an agenda is a great way to increase buy-in.

3. Organize the event offsite

Many large companies and corporations often choose to host their team building events and programs at an offsite location. This is because it minimizes the disruption caused by the event and gives employees a break from the workplace allowing them to return refreshed and with a new perspective.

4. Keep activities varied

In order to stimulate interest and increase engagement, it is important to use a varied mix of different team building activities. In other words, don’t make the event just a conference. Break up lectures and long periods of sitting with outdoor activities, games, and challenges that increase blood circulation. Stay social by mixing in food, entertainment, and even rewards for top performing groups.

5. Schedule time for mental processing and discussion

Between each activity, allow time for participants to discuss ideas they have just learned and ways they can apply them when they return to work. It is far better to have only one or two activities planned and plenty of time to discuss as a group and practice applying the skill or idea, than to fill the day with activities.

6. Make it personal

To ensure that each participant really takes the information presented and the learning to heart, have them fill out a commitment card and a list of actions they can take in their daily work life. This helps ensure that everyone understands the connection between the health of the team and their individual actions.

7. Follow-up to increase impact

Hire a photographer or videographer to document the day and send copies to attendees after the event closes. Post photos from the event on the office bulletin board or post them in your company’s newsletter or website. This helps solidify acquired skills and will likely increase engagement at your next event!

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